Share the final schedule with each employee Some people try to use software to automate the creation of the schedule, but sometimes it's just easier to use your own brain, especially when there are considerations you need to factor in that a computer can't automate. Enter each employee's schedule into the spreadsheet You could also share a draft copy of the spreadsheet to have each person fill it out online, but that may depend on your employees (and their computer skills). Print a blank sheet for each employeeĪfter printing a blank schedule, you can have each person fill in by hand what days they want to work, which days they specically need off, vacation days, etc. How to Create a Flexible Employee Schedule To create a 6-week employee schedule instead of a 4-week schedule, just unhide the columns to the right of the table.You can change the background colors to highlight different weekend days if you want to.You can put whatever codes you want into other cells as notes about people taking time off, availability for on-call, etc.The Total row(s) and the Days column count the number of X's so that you can easily tell how many people are working each day as well as how many days each person is working.The whole point of this template is to make it easy for you to create a very flexible employee schedule. Add an "X" into a cell to indicate what days a person is going to work. It uses a separate table for day and night shifts. Shift Work Scheduling - Shows some common shift schedule patterns.This employee shift scheduling template helps you create a 4 or 6-week schedule for any number of employees.It allows you to dynamically adjust Excel's color palette and create calendars for any month and year. Excel Calendar - Check out our popular monthly Excel calendar.It is actually just a simple spreadsheet created based upon the work schedule template format. Class Schedule Template -ĭownload a very simple free class schedule template for Excel.Work Rotation Schedule - Display your shift schedule on a yearly calendar.If you like this Excel template, please just tell your friends and coworkers about it. This is handy if you tend to work shifts other than the basic 8:00am-5:00pm. This work schedule template divides each day of the week into 30-minute intervals, starting with the hour you specify (see Figure 1). Your printer, the paper size selection may be in the "Advanced." settings.ĥ) Times Adjust To Accommodate YOUR Schedule To change the paper size in the Page Setup window, press the "Options." button and depending upon.Select print preview and change other printing options as needed.In the Page tab, select the "Fit To: " option.Select the range of cells you want to print.Go to File -> Print Area -> Set Print Area.Printing a Specific Range of Cells to Any Size Paper in Excel: Sizes and/or using Excel's page-setup to fit the spreadsheet to other sizes). To print to other sizes and orientations (by changing column widths and font However, you can customize the spreadsheet The work schedule template has already been set up to print to a normal You could use a template that does not include the dates, but if you are going to use this template more than once, or plan to print copies for your co-workers, you can't do without the dates.įigure 3: Dates displayed for each day of the week. To highlight specific dates, you can use Excel's drawings tools to circle specific dates.įigure 2: Monthly calendars for reference and planning.ģ) Dates Included for Each Day of the Week The next-month calendar is handy for highlighting important future dates or goals after the schedule has been printed. These monthly calendars help you see at a glance what weeks you are working on. This template uses Excel's built-in form controls, so there are no macros that tend to make many other spreadsheets difficult to customize.įigure 1: Controls for Choosing Year, Month, Week, and Start TimeĢ) Convenient Previous and Next Month Calendars 1) Simple Controls For the Year, Month, Week, and Start Time
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